Privacy Policy
This Privacy Policy explains how the PlantWallK (COST Action CA24116) organizing committee collects, uses, and protects your personal data when you use our website and register for our events, in compliance with the General Data Protection Regulation (GDPR).
1. Hosting Provider
This website is hosted by OVHCloud. All data collected through this website is stored on secure servers located in the European Union (France).
OVH SAS
2 rue Kellermann, 59100 Roubaix, France
Website: https://www.ovhcloud.com
2. Data We Collect
When you register for our events, we collect the following information:
- Identity and Contact Data: First name, surname, email address, and affiliation.
- Professional Data: Abstracts, presentation descriptions, and registration preferences.
- Technical Data: Your IP address (captured automatically during form submission for security and anti-spam purposes) and the timestamp of your registration.
3. Purpose of Data Collection & Legal Basis
We collect your data solely for the purposes of:
- Managing your registration for the PlantWallK events.
- Evaluating abstracts for financial reimbursement selection.
- Communicating important updates regarding the program.
Legal Basis: Processing is based on your explicit consent (Article 6(1)(a) GDPR), which you provide by checking the consent box on our registration forms.
4. Data Sharing
We do not sell, trade, or otherwise transfer your personally identifiable information to outside parties. Your data is kept strictly within the PlantWallK organizing committee and our secure OVHCloud server environment. The website does not use third-party tracking cookies or external analytics services.
5. Data Retention
We will retain your personal data only for as long as necessary to fulfill the purposes of the COST Action CA24116, including post-event reporting requirements mandated by the COST Association, after which it will be securely deleted from our servers.
6. Your Rights
Under the GDPR, you have the right to:
- Access the personal data we hold about you.
- Request the correction of any inaccurate data.
- Request the deletion of your data (Right to be Forgotten).
- Withdraw your consent at any time.
To exercise any of these rights, or if you have any questions regarding this privacy policy, please contact us at:
contact@plantwallk.org